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Accounts

Modify Chart of Accounts

The accounts file allows creating or modifying the chart of accounts flexibly. The chart of accounts system is based on the concept of hierarchical account numbering, allowing main and sub-accounts to be added according to the organization's needs.

The account number is determined in accordance with its level within the tree, with the ability to modify and reorganize account data as needed.

Add New Account

1
From the main menu, click on Accounts >>> Accounts File.
2
Enter the new account number to be added, then press Enter.
3
Enter the rest of the details.
4
Click on Save.

Ways to Search for a Specific Account

You can search for a specific account using several methods in the accounts screen:

1
Press F9 in any system screen to display the chart of accounts.
2
Press F3 in the account number field to display the search screen.

Opening Balances

Opening balances can be entered or modified for any account at the start of working on the system.

1
From the main menu, click on Accounts >>> Account Services >>> Opening Balances.
2
Enter the account number.
3
Enter the opening balance as Debit or Credit.
4
Click on Save.

Export Data to Excel

1
Select the report whose data you want to export to Excel.
2
Click the Print button; options for print type and page count will appear.
3
Select Print to File.
4
In the file type field, select Excel.
5
In the Where field, enter the file name and the location where you want to save it.
6
Click OK, and the file will be saved.
7
Open Excel.
8
From the File menu, select Open.
9
From the displayed files list, select the saved file and click Open.

Payment and Receipt Vouchers

1
From the main menu, click on Accounts >>> Payment or Receipt Voucher.
2
Press Enter.
3
Enter the voucher number, or leave it blank to be auto-generated according to settings.
4
Enter the date.
5
Select Cash or Check.
6
Enter the description for the transaction.
7
Enter the debit account number, then the debit or credit amount, and repeat for other required accounts.
8
Repeat the same steps for the next account when needed.
9
If there are multiple parties involved in the transaction, enter them using the same method.
10
When finished, click on Post / Approve to record the transaction.
11
Click on Print Voucher when needed.

Post Entries

The posting process is completed after reviewing entries and ensuring their accuracy, updating account balances, and reflecting results in financial reports.

1
From the main menu, click on Accounts >>> Account Services >>> Post Entries.
2
Choose the appropriate search method to display the list of unposted entries.
3
A list of unposted entries will appear; if none appear, it means no entries are waiting to be posted.
4
Click on Post to post the selected entries.

Monthly Closing

This feature allows closing the values and transactions of a specific month after review, preventing further entries or modifications during that period.

1
From the main menu, click on Accounts >>> Account Services >>> Monthly Closing.
2
Enter the year and month to be closed.
3
Click Close Month.

Yearly Closing

This process takes place at the end of each fiscal year to close the current year and prepare the system for the new fiscal year.

1
From the main menu, click on System >>> Yearly Closing.
2
Set the start and end dates for the new fiscal year.
3
Click on Close Accounts and verify successful completion.
4
After successful completion, re-login to the system, select the new fiscal year from the login screen, and review account balances and opening entries.
5
Ensure no pending accounting entries remain in the current year.
6
From the main menu, click on System >>> Update Opening Account Balances.
7
Use the option to update opening inventory balances from the same menu if needed.
8
Ensure that opening balance entries are posted before starting work on the new year.

No matching results found in the accounts page.